Job Opportunities

Position:
Assistant to the CFO and Project Coordinator
Reports To:

Vice President (VP) of Finance & Administration and Chief Financial Officer (CFO)

Hours:

8 a.m.–2 p.m., Monday–Friday. Additional hours may be needed (some flexibility preferred).

Office/
Remote
Status:

In response to COVID-19, our office is currently closed. Work for this position is to be performed from a remote setting and will transition into the office when it reopens.

We welcome you and thank you for taking the time to review this Executive Assistant job posting.

 
Mission

The mission of the Northwest Area Foundation (NWAF) is to support efforts by the people, organizations, and communities of our region to reduce poverty and achieve sustainable prosperity. Our region includes the eight states of Minnesota, Iowa, North Dakota, South Dakota, Montana, Idaho, Washington, Oregon, and the 76 Native nations that share the same geography.

 
Guiding Values

All staff are expected to carry out the mission of the Foundation in a way that upholds and demonstrates our Guiding Values:

  • Social Justice
  • Courage
  • Heart
  • Grantees Come First
  • Listen and Learn for Change
  • Trust

 

Our Commitment to Diversity, Equity, and Inclusion (DEI)

We have made an intentional commitment to advance DEI because sustainable prosperity can’t be achieved without it. The policies and systems of our region don’t work for our priority communities and, instead, create barriers to finding good jobs, starting businesses, or building assets that might lead to prosperity. Too many people in our priority communities live in crisis or a paycheck away from it. Our work on DEI is an effort to change these realities.


Purpose/Timeline of the Position

This temporary position provides executive level support to the VP/CFO, acts as her liaison to internal and external audiences, and manages specific projects and plans of work. The timeline for the position is June 1, 2021, to December 31, 2021. The training period will be from June 1 to June 11, 2021.

 

Job Responsibilities
  • Complete administrative tasks for VP/CFO, including calendar management; composing and preparing correspondence; prioritizing, organizing, and responding to emails as appropriate; and scheduling and coordinating meetings.
  • Manage projects and create a broad variety of documents and materials, including PowerPoints.
  • Coordinate with VP/CFO direct reports and others as needed when urgent items arise.
  • Manage VP/CFO email messages while she’s away on a planned two-week vacation and ability to act on needed or time-sensitive items.
  • Anticipate needs and prioritize incoming issues, requests, and inquiries, including those of a sensitive or confidential nature. Consult with the VP/CFO in determining the appropriate course of action, referral, or response.
  • Manage workflow independently and follow through to successful completion.
  • Work closely with VP/CFO to keep her well informed of upcoming commitments, responsibilities, and issues taking place.
  • Facilitate clear communication and maintain credibility, trust, and support between the VP/CFO and internal staff, and with external clients and partners.
  • Participate in staff meetings and learning opportunities.
  • Complete other duties as assigned.

 

Required Education and Experience
  • Associate’s degree with at least 5+ years of administrative support experience.
  • Able to prioritize multiple projects and work independently.
  • Ability to excel within an environment that promotes racial justice.
  • Excellent organizational skills and ability to manage multiple activities with attention to detail.
  • Ability to proactively anticipate needs, make sound recommendations and propose alternative solutions, and take appropriate and timely action to address issues and resolve problems.
  • Ability to remain calm under pressure, maintain discretion in working with confidential information, and demonstrate adaptability during times of change or ambiguity.
  • High-level proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Zoom.

 

Preferred Experience 
  • Experience with BoardEffect system and Expensify system.

 

Equal Opportunity Employer

NWAF is an equal opportunity employer and all employees and applicants for employment are afforded equal opportunity in every area of hiring and employment without regard to race, color, ethnicity, religious creed, national origin, ancestry, sex, gender identity, age, disability, mental illness, sexual harassment, sexual orientation, genetics, military/veteran status, citizenship, arrest record, and any other legally protected characteristic.   

Please note the recruiting and hiring process will be conducted by KP Companies. The candidate who is placed in the position will be hired as a temporary employee with KP Companies.

How to Apply

Interested candidates should submit a cover letter, resume, and salary expectations. The position will be open until filled. You can apply by clicking this link:

If you need assistance or an accommodation due to a disability, you may email miquel@kpcompanies.com, or call (952) 525-2258.